(Updated 2-6-14) Project Manual Revisions for Division 0 and Division 1 Bid Documents

(Updated 2-6-14) Project Manual Revisions for Division 0 and Division 1 Bid Documents

Effective Date: Revised: February 6, 2014    Original:  January 9, 2014

The Capital Development Board and the Chief Procurement Office are releasing the revisions bid documents for construction projects at CDB.  Within the Project Manual, Division 0 (Bidding & Contract Requirements) and Division 1 (General Requirements) have been revised to reduce the amount of pages contained in Division 0 and to remove redundancies that existed between the divisions.  The revised bid documents will be available on January 1, 2014 for architects and engineers (A/E’s) to use when developing the Project Manual for bid posting.  In order to allow for a transition into the revised documents, Project Manuals that are currently submitted for bid document review will not be required to include the new revisions.  For Project Manual preparation after January 1, 2014, the revised bid documents must be included in the Project Manual.

Completion of the transition phase: CDB will no longer accept bid documents after March 1, 2014 that do not include the January 2014 version of Division 0 and Division 1.

DIVISION 0:

The bulk of the revisions include the reformatting of the bid forms contained in Division 0.  The previous 00 41 00 bid forms section has been split in several sections in order to reduce the repeating of all pages for each trade in multiple trade Project Manuals.  The new 00 41 00 section series include:

00 41 00 – Bid Form:  This section includes the pages for each trade to provide pricing (base bid, alternates and unit pricing) and the signature block applicable to the bid.

00 41 01 – Subcontractor/Supplier Requirements:  This section includes the page for listing known subcontractors and suppliers and applicable information.

00 41 02 – Illinois Office Affidavit:  This section includes the page for certifying the use of an Illinois office during construction.

00 41 03 – Veterans Business Enterprise Program Requirements:  This section includes the pages associated with compliance with Veterans goals.  The Veterans goals, if applicable, will be listed in this section.

00 41 04 – DHR Form PC-2:  This section includes the PC-2, as it has in previous versions of Division 0.

00 41 05 – Minority/Female Business Enterprise Program Requirements:  This section includes the pages to indicate MBE/FBE participation.  The MBE/FBE goals, if applicable, will be listed in this section.

00 41 06 – Bid Bond:  This section includes the bid bond form and is unchanged from previous versions of Division 0.

00 41 07 – Product Substitution Form:  This section includes the product substitution form and is unchanged from previous versions of Division 0.

00 41 08 – This section number is not used and is not included in Division 0.

00 41 09:  Standard Certifications and Disclosures:  This section includes the certifications and disclosure forms that are required to be submitted for the Prime Bidder at the time of bid.  The forms are also applicable to subcontractors and suppliers over $50,000 following the Notice of Award to the lowest responsive and responsible bidder.

DIVISION 1:

Division 1 includes revisions to the Section 01 11 00 Project Summary.  In previous versions of Division 1, references to items such as MBE/FBE project specific goals and the pre-bid meeting schedule/location were included in Division 1 as well as in Division 0.  The redundancy of this information could lead to conflicting requirements in the Project Manual.  These redundancies are now eliminated.  Therefore, project specific MBE/FBE goals will now be list only in Division 0, Section 00 41 05.  The pre-bid meeting information will now be listed on in Division 0, Section 00 11 13.

CHANGE IN BIDDING REQUIREMENTS:

Again, most of the revisions are of a format nature and these format revisions do not change bidding requirements that bidders should be accustomed to from previous versions of Division 0 and Division 1.  There are, however, two changes in requirements that bidders should note:

Multiple Building Pricing:   Bidders are not required to provide separate pricing when the project includes multiple buildings.  The reference to this previous requirement has been removed from the Section 00 41 00 bid form.

Construction Administration Fee:  The method of calculating the CAF and how the amount is listed has significantly changed.  In previous versions of Division 1, the CAF amount was pre-determined by CDB and listed in the Section 01 11 00 Project Summary as a lump-sum amount for the bidder to include in the bid.  The awarded bidder was later assessed that CAF amount listed in Division 1.  CDB has revised the CAF amount listing.  CDB will no longer list a pre-determined lump-sum amount.  Instead, the CAF will be calculated as 3% of the award (base bid plus any awarded alternates).  The amount of the CAF calculated will be listed on the Notice of Award Letter.   Therefore, it is important that the bidders include in their bid the amount for the CAF equaling 3% for their base bid as well as for each alternate bid.

The intent of the revisions to Division 0 and Division 1 is to reduce the number of pages in the Project Manual bid specifications.  This will benefit all parties by reducing the Architect/Engineer bid document preparation, providing bidders with easier-to-follow bid forms, and reduce the need for large, multi-page addenda when only addressing bid form changes.