Illinois Beach State Park Shoreline Stabilization

A. It is the responsibility of the Offeror to determine (based on the information available in the bridging documents) what disciplines need to be included on the Design-Build Entities team. For any disciplines that may not be necessary (ie., electrical, mechanical, fire protection ect.) they should not be included on the project team.

A. For each team member identified on the DB-PTF you must provide the following as indicated on Page 6 of the RFP: 1) Standard Business Terms as Conditions and Standard Certfications, 2) Financial Disclosures and Conflicts of Interest (either Form A or Form B as applicable), 3) Illinois State Board of Elections Certificate.

A. Financial Capacity and Bank References are typically addressed via a letter from the Offeror's financial institution. Bonding capacity and availability is typically addressed with a letter from the Offeror's Surety.

A. The very same sentence that provides the 25 page limit also explicitly states that the Past Performance Questionnaires and Phase I Utilization Plan are not included in the page limit. The 50 page limit indicated on Page 22 (24 of the PDF file) will be reduced to 25 by Amendment to match what is indicated on Page 9. The 100 page limit for the overall submittal does not include those items specifically excluded from the pages limits such as those listed above. Section 1 has no page limits and is not included in any of the page limitations set forth in the RFP. Section 1 can sometimes included hundreds of pages of certifications and disclosures when all many team members are included. Section 2 is limited to 25 pages for the narrative not including the Past Performance Questionnaires and Phase I Utilization Plan. Section 3 Technical Approach narrative is limited to 5 pages, Offeror's Team Experience narrative is limited to 5 pages, and Other Capability narrative is limited to 2 pages for a total maximum of 12 pages of narrative in this section. Section 4 has no specific page limitations. Sections 2, 3 & 4 Combined (excluding those items identified above) should not exceed 100 pages.

A. The written narrative referenced in the item "B" of the instructions on the Phase I Utilization Plan refer to the narrative that is required for Section 2 of the submittal. A narrative is not required as part of the Phase I Utilization Plan form itself.

A. While there is no single criteria for the evaluation of the "Technical Capability" in Phase I it can and does have influence a number of other related criteria. Scoring for Criteria 1, 2, 3, 4, 5, & 8 can all be influenced by a team's technical capabilities.

A. Much of the difference between the overall project budget and the published budget amount of $41,000,000 in the RFP is accounted for in fees for bridging documents and laboratory analysis/verification of the schematic design during bridging. Although a small amount may be held back CDB does not specifically set aside contingency funds for Design-Build projects. Some difference may also be attributable to rounding prior to publication of the RFP. The published budget for this project is $41,000,000 as noted in the RFP.

A. $4.5m has been released for the project to get it to this stage. Remaining funds will be released in the near future to fund the construction phase of the project. That funding is not constrained by fiscal year limitations once it has been released.

A. The Design-Build Entity will be required to invoice for the CAF on Pay Application No. 1. After payment has been issued they are then required to submit payment for the CAF back to CDB before Pay Application No. 2 will be processed.

A. Section 003119 Physical Data should read "Data and information furnished or referred to below is for the Contractor's information. The CDB shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by SmithGroup. Information to be provided in bridging documents."

A. Joint Permit Applications have been submitted to the USACE, DNR and IDEM, duration of the permitting is based on the complexity of the project and can take upwards of 6 months. Early conversation with the regulatory agencies indicates that permitting should be complete by October based on initial reviews. Changes to the project which require alterations to the permits may extend that timeline.

A. The ATP date included in the RFP is to allow all teams to submit Phase II Proposals based on a defined timeline for comparison. Actual ATP may be earlier or later depending on a number of outside factors. The overall project duration has been determined with consideration given to the Lake Michigan marine season.

A. CERP, is being completed by DNR. CERP restrictions/documentation will be provided during Phase 2.

A. It is important to understand that reviews completed by CDB and/or IDNR during the "construction" phase of this project are informational only and not for approval of a design. The ultimate responsibility for ensuring compliance with the RFP/Bridging Documents lies with the Design-Build entity.

A. CDB/IDNR will review and inspect work as needed.

A. There is no Construction Manager on this project.

A. SmithGroup has attached a copy of the report as this was a sub to Edgewater Resources (part of the SmithGroup project team)

A. The addition of plantings would be part of the final design proposed by the DBE and as part of the habitat enhancements. Currently there are no specific plantings in the project.

A. The number of field offices furnished by the DBE shall be in accordance with the space requirements outlined in Section 015200 of the Standard Documents for Design-Build Projects dated August 2007

A. There is no scope for the addition of Plumbing, Heating, Ventilation or Electrical. Any existing utilities in use need to be protected and preserved.

A. Insurance requirements in SD-DB 2007 are applicable to this project.

A. Yes.

A. CAD files are available that show the contours of the proposed work. Contouring for the proposed work will need to be updated based on topographic and bathymetric surveys to be completed as a part of Phase 2.

A. Firms must be pre-qualified at the time of submittal.

A. Yes. All members of a Joint-Venture must be pre-qualified at the time of submittal.

A. No.

A. Complete numerical and physical hydraulic lab studies have been performed and will be made available in Phase II.

A. Only those that are required to be licensed by the Illinois Department of Financial and Professional Regulation or those subcontractors falling into the classification of "protected subcontractors" are required to be pre-qualified.

A. While the RFP was published on April 29th, the Notice of Intent was posted on April 15th giving Offerors 6 weeks to assemble a team. The proposal deadline will not be extended.

A. This requirement is the same as that used on projects in excess of $200,000,000 and the teams submitting were able comply.

A. Yes.

A. No.

A. Joint Permit Applications have been submitted to the USACE, Illinois DNR and Illinois EPA based on the bridging documents. The pre-filing meeting request for CleanWater Act Section 401 Certification has been received by the Illinois EPA (dated May 13, 2021).

A. It is our understanding that they will be closed during construction of each individual area.

A. Please refer to Basis of Design, Chapter 6 Design Development Philosophy. The DBE has leeway to change the TSL of the breakwaters within specified criteria.

A.  Tolerances are a requirement, and no changes are allowed.

A. The submittal deadline will not be extended.

A. The Offeror may be the lead firm on a team that assumes financial/contractual responsibility for the team or it may be Joint-Venture either one.

A. In the technical sense sub-consultants are sub-contractors as their contractual relationship is with the Offeror and not the State.

A. The "Designer of Record" is the design subconsultant from the Design-Build team as they will be responsible for signing and sealing all design documents related to the final design.

A. A project specific EIA has not been completed for the Project.

A. Joint Permit Applications have been submitted to the USACE, Illinois DNR and Illinois EPA based on the bridging documents. The pre-filing meeting request for CleanWater Act Section 401 Certification has been received by the Illinois EPA (dated May 13, 2021).

A. ​"Relied upon" documents include the Drawings and Specifications provided in the bridging documents. All other documents provided in the bridging documents are for "information only." Proprietary meetings are intended to discuss and review designs that deviate from "relied upon" information to confirm that deviations meet the project goals and objectives.

A. All available background information have been provided for download online at: https://www2.illinois.gov/cdb/procurement/Pages/Design-BuildProjects.aspx. Requests for CAD survey and plan files require signature of SmithGroup's DESIGN-BUILDER ELECTRONIC/DATA/DIGITAL FILES AGREEMENT prior to release. Please email CDB.102-311-099@illinois.gov for DESIGN-BUILDER ELECTRONIC/DATA/DIGITAL FILES AGREEMENT.

A. ​Use Deviations to reduce the overall cost of the project as needed and/or use Betterments to maximize the available budget.

A. This RFP is for a Firm-Fixed Price Contract except as otherwise explicitly noted.

A. All questions will be posted and responded to publicly. The shortlisted teams will be notified when the posting occur via direct email.

A. ​As stated in the RFP Line 18 on the Pricing Schedule must be within 10% of the published budget. The published budget is the amount stated in the RFP which is $41,000,000.00. Please see Section 00 21 16.6 (page 3).

A. ​A second "Check-In" meeting has been scheduled between each individual team and CDB/DNR/SmithGroup just past the mid-point of the Phase II Process. Meeting invitations have already been sent out to the team leaders.

A. ​The referenced documents are all available for download from CDB's reference library on the CDB website. While you may review and comment it should be clearly understood that these documents will not be modified.

A. The pricing schedule will be used to calculate the total project costs points and construction costs points. Line 14 relates to total project cost and Line 13 relates to construction costs.

A. The Phase II Evaluation Criteria are used for scoring both the proposal submittal and the interview/presentation. Criteria 10 is a good example of something that is primarily a component of the interview/presentation and typically is not associated with the submittal. Item 11, however, could be a scored on a combination of what is included in the submittal as well as what is presented during the interview. It is also important to understand that while some criteria are scored in an exacting manner (those score using formulas identified in the RFP) others are highly subjective and it is not uncommon for opinions to vary widely among committee members. The selection committee is comprised of a diverse group of industry professionals that each bring unique perspectives to the selection process. It is this diversity of perspective that makes CDB's selection processes work well in identifying the best teams for each specific project.

A. Files will be made available after teams execute a usage agreement with the SmithGroup.

A. We are currently reviewing the different scenarios and trying to determine what works best for the State. If unit prices are put into play it will be accomplished through an Amendment to the RFP in the very near future.

A. Yes, a revised pricing schedule will be issued via Amendment.

A. As noted on G-002, "CONTRACTOR SHALL COMPLETE AN UPDATED BATHYMETRIC SURVEY PRIOR TO FINAL DESIGN. SEE SPECIFICATION 02 21 13
FOR ADDITIONAL INFORMATION." CDB will not be performing surveys as a part of phase 2. If the DE entity wishes to conduct a survey as a part of phase 2 it is at their discretion. Notify Illinois Department of Natural Resources staff Dale Brockamp (dale.brockamp@illinois.gov) prior to conducting field work.

A. CAD file representing the intended lines of the bathymetric survey for navigating the boat is available for download at https://www2.illinois.gov/cdb/procurement/Pages/Design-BuildProjects.aspx. These were the intended lines, although the wind & fog played factors into running these routes.

A. ​As noted in the Basis of Design, "Sand is to be tied into to the highest elevation of the existing land. Where deemed appropriate to protect infrastructure, it is
recommended that sand be placed at the back of the beach to create a dune system that will protect the leeside land from storm-related flood inundation A. Yes. The beach needs to be built to the 585 feet contour alignment shown on drawings. B. No C. The controlling factor in the drawings is the alignment location, the crest width will need to be adjusted if erosion has occurred.

A. ​The lake bottom could have suffered changes the structures are located in a dynamic coastal zone as per the project characteristics. It is the responsibility of the DB team to review any unforeseen change and propose solutions based upon their updated information as part of the final design effort.

A. As the General notes on G-002 state, "EXISTING CONCRETE BLOCKS SHOWN ON SHEETS C-001 THROUGH C-003 SHALL BE REMOVED IF LOCATED WITHIN THE FOOTPRINT OF THE NEW STRUCTURES OR BEACH FILL. CONCRETE BLOCKS SHALL BE SALVAGED FOR REUSE ON SITE WITHIN BREAKWATER STRUCTURES; THIS SHALL BE INCORPORATED IN THE FINAL DESIGN." Additionally, in Area 3 a minimum coverage of 24 inches over existing revetment stone should be used.

A. As shown on C-002 the shoreline is presently west of Burnett Ave. A. Yes B. No.

A. In general construction access connection/improvements made to areas which are not existing roadways shall be removed at the completion of the project, except where indicated on the drawings. B. Yes C. Yes

A. The currently scheduled dates for the Phase II Proprietary Meetings are the first available dates on the calendar where we can accommodate such meetings.

A. As noted in the RFP the design is developed to approximately 35%. As defined in the Standard Documents for Design-Build Projects 2007 the Responsibility of the DB Entity for Design states, " The DB entity shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and any other non-construction services furnished by the DB entity under this contract. The DB entity shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services. Neither the CDB’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contact or of any cause of action arising out of the performance of this contract, and the DB entity shall be and remain liable to the CDB in accordance with applicable law for all damages to the CDB caused by the DB entity’s negligent performance of any of the services furnished under this contract."

A. Public notices for the project are slated to be published the week of 8/2/21 and USACE and IEPA have initiated 401 water quality certification consultation. Initial consultation with USACE and DNR have indicated that completing permitting prior to October 2021 is considered feasible. We are unable to know if approved permits will be available to the design-build teams prior to bid submission as permit approval cannot be set on a specified timeline. Updates regarding anticipated conditions of the permits as discussion with the regulatory agencies continue will be provided to the design-Build teams as they become available.

A. Posted RFI responses are intended to provide clarity but do not change the actual RFP or the requirements of the Bridging Documents. As such the RFI responses are not contractual.

A. Yes, the IBSP project is tax-exempt. A copy of the exemption letter can be found on CDB's website in the Reference Library.

A. DNR and USACE have indicated that they do not foresee there being "no work" windows as a condition of the permits. Consultation is on-going with USFWS regarding any work restrictions related to Piping plovers. Initial discussion have indicated that if special conditions related to the piping plover were to be included in the permits, it may be permissible to conduct a field survey for their presence to allow work to occur during any work restrictions related to piping plovers.

A. The Littoral Drift Study April 2021 has been provided for download online at: https://www2.illinois.gov/cdb/procurement/Pages/Design-BuildProjects.aspx

A. Roadway improvements and limited tree trimming along the roadway alignment are considered acceptable to the routes shown in the Bridging Documents. Bidders should anticipate review of final construction access plans with IDNR Field Staff.

A. Revised CAD files with corrected reference paths have been provided for download online at: https://www2.illinois.gov/cdb/procurement/Pages/Design-BuildProjects.aspx

A. Based on conversations with Jeromy Sherill of the US Coast Guard (USCG) in February of 2021, no navigation aides would be required by the USCG on the breakwater structures. The USCG has requested notification around the time of construction so that Navigation Charts can be updated by the USCG

A. The outfall discharge described in 3.6.4 needs to be maintained and protected to preserve the storm water discharge. The Design Build team shall provide the final design and construction repair of the sheet pile to maintain the functionality of the outfall with the proposed beach nourishment. The DB team is to determine the necessary repairs or the replacement of this sheet pile with a similar or other final design solution as they deem necessary for final design. Additionally, The DB team needs to consider the sheet pile that wraps around the Conference Center in Area 3 as a part of final design. The DB team shall determine if the sheet pile is necessary during extreme events and whether modification can be made to the sheet pile to avoid a trip hazard or if it can remain in place. The DB team shall consider the use for this area as mentioned in the BOD 4.7.2, "Area 3 is a recreational swimming beach and as such, some grooming and maintenance will be required to maintain a clean and enjoyable recreational space. However, the intent is to avoid requiring major re-nourishment within the established service life. Regrading following a large storm event at higher water levels which results in shoreline flooding should be expected." when designing any modification needed to the sheet pile for final design.

A. BOD 5.5.2 indicates that high currents could be experienced at certain locations along the breakwaters which could be dangerous. It is the responsibility of the DB team to determine the locations where this could occur and provide the necessary signage to discourage access to the breakwaters.

A. a) Only roads shown on the construction access drawings are considered acceptable for use by the Illinois Department of Natural Resources for the purposes of bidding. Alternate routes would require amended IDNR Comprehensive Environmental Review (CERP) be obtained. b) Tree removal along access routes is not considered acceptable by the Illinois Department of Natural Resources, tree trimming and other improvements to the roads will require approval from Illinois Department of Natural Resources

A. Bidders should accommodate an outlet discharge path for Dead Dog Creek in Area 1 in their final designs to allow the creek to discharge from its current elevation.

A. Existing utilities within the construction area that do not obstruct construction should be buried in place with a minimum of 2 feet of cover. Existing utilities /structures which will not be buried by the minimum coverage shall be removed.

A. Re-use of eco-block is permittable as long as the re-use is done in a manner that fits the material requirements outlined in the Basis of Design and Specifications

A. Based on available information from the Illinois DNR and surveys the existing exposed utilities along the shoreline are inactive and shutoff. Per Specification Section 024119 Selective Structure Demolition 3.1.A "Verify that utilities have been disconnected and capped before starting selective demolition operations."

A. This question has already been addressed. Please see response above.

A. The information used in development of the bridging documents regarding sediment budget and down drift erosional impacts is provided in the Littoral Drift Study and other reference documents provided. This information has been provided to the USACE and IDNR during permitting to discuss the assessment and evaluation of the project's minimization of potential impacts to adjacent property owners. Bidders shall confirm that changes as a part of final design minimize potential impacts to adjacent property owners.

A. Available information developed as a part of the Bridging documents regarding the physical modeling are available at: https://www2.illinois.gov/cdb/procurement/Pages/Design-BuildProjects.aspx

A. The team is currently working to finalize a form for use by the teams and an Amendment should follow in the next few days.

A. Delays resulting from regulatory processes outside of the Design-Build Entity's control will be considered if additional time is needed as a direct result.

A. We will extend the submittal deadline 1 week until 2:00pm on Friday, October 8, 2021. This will be formalized in the upcoming Amendment.

A. The schedule provided in the Phase II submittals is for the purposes of comparing the different approaches that different teams may bring to the table. The final schedule may vary depending on the terms and scope negotiated into the contract.

A. IDNR has no specific sequence requirements, however, it makes most sense to work north to south in regards to sand nourishment efforts along the shoreline. If possible, IDNR prefers that the shoreline work in area 3 between the main beach and lodge be completed either before Memorial Day or after Labor Day to best accommodate lodge guests and park visitors. Offshore work can take place at any time.

A. See answer posted above.

A. Page 12 does not require that you resubmit the Phase I Utilization Plan. Page 12 requires that you include discussion about your team's MBE/WBE/VBE programs (including both construction and design) in the Narrative supporting the Team's Experience.