Quincy Veterans Home

A. We only accept certification through the Illinois Department of Central Management Services. We will not be accepting any other certifications on this project. See the MBW/WBE/VBE Phase II Utilization Plan.

A. Fill out the Phase 1 Requirements and Acknowledgement of Amendments for the Phase I submittal.

A. Prequalification as a CM is not acceptable. See Section 00 21 16.H.

A. NO.

A. Except for the No Deviations list, products named in the bridging documents are to establish a basis for design. CDB will not entertain product substitution requests during the procurement period.

A. 1. See Amendment No. 1.

    2. See Amendment No. 1.

    3. Provide proof of insurance.

    4. See Amendment No. 1.

A. 1. See Amendment No. 1.

    2. See Amendment No. 1.

A. No.

A. Except for the No Deviations list, products named in the bridging documents are to establish a basis for design. CDB will not entertain product substitution requests during the procurement period.

A. Yes.  Generally, the technical specifications were only included where the intent was to exceed code/requirements or special consideration. Please refer to the bridging narratives for specific requirements.

A. 1.  This was addressed in Amendment No. 1.

2.  The term ENGINEER is intended to encompass all engineering disciplines. If more than one firm is utilized then additional entries should be included for each firm on the team.

3.  No.

A. The technical approach narrative provides an opportunity for the offeror to describe how they will approach the design and construction of the facility, but it is not scored on its own with any specific criterion. Instead it could influence a committee members perspective as it relates to any number of the scoring criteria for Phase I Evaluation. These could include but are not limited to any of the Experience related criteria or even the Timeliness of Past Performance depending on how the offeror chooses to address it within the narrative.​

A. As long as they identify themselves as the architect of record it is acceptable.

A. The Phase I submittals will include a list of evaluator firms so it is not necessary to provide such a list in advance. We understand that some reference emails are being rejected by our email servers and our IT agency is working to resolve this issue. Although the reference questionnaire attached to the RFP is a Word Document saving it as a PDF may help with this issue. It is also important to understand that if there are missing references it is a “technical” deficiency that can be cured after the submittal deadline. In accordance with the language in the RFP the Offeror will be afforded an additional five (5) days to cure this specific deficiency. CDB will notify the Offeror if there are any references that were not received by the submittal deadline.

A.These VA forms are provided for reference and are not a required part of either the Phase I or Phase II submittals. The successful firm will be required to complete these at the time the contract is being executed.

A. This will be addressed in Amendment 4.

A. Team members that are required to be prequalified must be so prior to the submittal deadline for the submittal that they are included on. Firms that were on the Phase I submittals must have been prequalified prior to the deadline for the Phase I submittals and firms included on the Phase II submittals (including those that were previously included on the Phase I submittal) must be prequalified on the date of the Phase II submittal deadline.

A. Neilson Building is currently not sprinklered. The Division 21 narrative, in the "SITE AND BUILDING FIRE PROTECTION WORK" section, released as part of Amendment #3, lists all areas included in the fire protection scope of work. Included in this list is "the renovated Neilson building." The intent of this project is to provide full sprinkler coverage throughout the building.

A. This will be addressed in Amendment 4.

A. This will be addressed in Amendment 4.

A. This will be addressed in Amendment 4.

A. This will be addressed in Amendment 4.

A. It is not required or intended that a minimum width of 4’-0” needs to be established across the board for doors at all standard resident rooms.

It was not the intent of the Bridging Documents to apply the VA Barrier Free Standard to all aspects of this State VA nursing residence. The USDVA has shared that a State VA homes have a certain amount of flexibility in interpreting standards to their needs and shall have to meet the minimum standards established by the State’s Jurisdictional Authorities.

While the Illinois Accessibility Code IAC 2018 provides the minimum standard for the project, certain select beneficial features from the PG-18-13 VA Barrier Free Design Standards (rev. 11/1/18) have been adopted and incorporated as improvements into the Bridging Documents. These include increased turning radii and Swing-Down grab bars in resident rooms and all the requirements for bariatric rooms. These are explained in the Architectural Narrative and indicated in the drawings.

A. This will be addressed in Amendment 4.

A. Yes, the costs shall be included within the offeror's proposal.

A. CDB has engaged a 3rd party Commissioning Agent that will be involved in the project through and beyond completion.

A. Item "B-9" "Architecture" of the Betterment List lists this item and explains the reasoning.

While the Offerors should not include the price for the betterments within their base bids, the PRICING SCHEDULE attached to the RFP has a place (Line 28 on Tab 'Sheet 2') for the Offerors to choose to add pricing for Betterments. The availability of pricing is seen to be beneficial to decision making.

Volume 4 of the Phase II proposal affords the Offerors an opportunity to explain any proposed deviations and betterments that have been included as part of the base price proposed.

A. It was intended that the basement floor footprint exceeds the 1st floor at some areas to accommodate expanded mechanical rooms. At such areas, an appropriately waterproofed and vegetated green roof is intended to be provided. It is acceptable that they not be intended for occupancy.
A green roof is beneficial and may have advantages to the Offeror's pursuit of LEED targets. As the Bridging Documents do not profess to cover every different detail or condition on the project, the Offeror shall resolve the conditions satisfactorily and no further details are intended to be released.

A. CDB has distributed drawings, for reference only, to the Offerors shortlisted to participate in Phase II. These are compilations of available information and may not be comprehensive.

A. CMS is the only recognized certification at this time.

A. No. Please submit all RFIs to CDB.040-010-115@illinois.gov.

A. Existing drawings have been provided to the three firms shortlisted to submit Phase II Proposals. Subcontractors, Subconsultants and Suppliers to reach our to one of the shortlisted firms to obtain copies of these documents as needed.

A. Funds available for construction are $185,000,000 as noted in the RFP. This is the portion of the budget that is left over after all other project related costs and related projects have been funded from the appropriation that was passed by the legislature in 2019. While selection committee members do not see costs associated with “deviations” prior to a selection they are provided with copies of the deviation narratives and scoring of technical items can and should take those proposed deviations into consideration from a technical perspective. It is possible that the deviations could be used to bring the project into budget, but only after the successful firm has been identified through scoring of technical and cost/schedule criteria (for the base bid budget). If a firm has more than 8 deviations that they would like to propose an additional sheet may be attached to the DBPS but it is the Offerors responsibility to ensure that all costs on the attachment are carried over and included in Line 17 of Page 1 of the DBPS. This can be accomplished by using one of the 8 “deviations” on Page 2 of the DBPS to summarize any additional “deviations” from an attachment to the form.

A. This will be provided in Amendment No. 7.

A. This response clarifies that while the Offeror shall be responsible for the design and coordination of furniture and FF&E items, the final PO for furniture shall be placed by the State of Illinois' purchasing arm, coordinated via the CDB. An amendment is not required to formalize this clarification because such has been stated in the paragraph titled "Design and Installation Responsibility Assignments" on page 4 & 5 of the Concept FF&E Narrative in the Bridging Documents. This information has not changed since the original RFP as an understanding of this responsibility is an important part of the offerer's proposal, we encourage any further questions in the form of an RFI.

Items in the matrix supplied by the "DB" are intended to be purchased by the Offeror.

A. It shall be sufficient to meet or exceed the LEED requirements. The Offeror has room for being creative. The intent behind the no-deviation was to ensure that parking lots have some shade and allow for progressive water management ideas. No amendments shall be issued for this item.

A. 1. This will be provided in Amendment No. 7.
2. & 3. No, we do not intend to release these spec sections.  The general intent required has already been added to the Bridging Documents under Division 01 General Requirements "Project General Requirements 01 31 00." These sections were not added because they would not have carried any project specific information beyond industry standards. 

A. The Using Agency would be responsible for choosing and independently contracting with an LOX vendor. Their contract with their current vendor includes for supply of the bulk tank and the reserve capacity tank.

Additional Clarifications:
The Bridging narratives require the Offeror to coordinate all other requirements. Offeror’s final engineering design for site layout will depend on coordination with the Using Agency’s bulk LOX vendor/supplier. The narrative has stated that this shall include piping, conduits, wiring from the tank site to the building Oxygen distribution system. The narrative also states that the Offeror shall allow for monitoring of tank level and conditions via the medical gas alarm system. This typically includes all the items listed in NFPA 99 and NFPA 50/55 requirements. No amendments are intended to be issued on this matter

A. This will be provided in Amendment No. 7.

A. The CDB has shared scans of available drawings of existing buildings with the Offerors.
Asbestos and hazardous material reports has also been shared with the Offerors through the CDB via their ftp site.

A. 1.It is the intention to leave in place/abandon 2400V loop ducts/conduits once the switching from 2400V to 12.47KV is complete (after Schapers resident transferred to LTC). Offeror to pull the conductors for disposal. Some ducts/conduits are terminating in the exist to remain under ground vaults.

2. IVH doesn’t have an inventory of which switches are PCB containing and which aren’t. 

Unless the DBE want to test the switches, based on the age of the building, all of the oil-filled switches should be assumed to contain PCBs.  

A. The Domiciliary on this State Veterans Home campus is intended to be a general purpose Domiciliary, and not a specialized mental health treatment facility found on other federal VA run campuses. It is intended that feedback and confirmation of this approach will be gained at the 35% review submission made to the USDVA.

In addition, as this project intends to create a holistic and integrated campus, some of the support spaces like Therapy spaces that are required in the VA criteria are already available in spaces and buildings dedicated to that purpose on campus (e.g., Multi-Therapy Building). Therefore, it was decided to not duplicate spaces, which would lead to under-utilization.

A. We recognize that there were some discrepancies between the Space Needs Inventory documents, Plumbing documents, and the VA Small House Guides. The following fixture selection types align with the design intent of the Bridging Documents:

Housekeeping Closets - Provide mop sinks as referenced in the Space Needs Inventory
Resident Bathrooms - Provide solid surface as referenced in the Space Needs Inventory
Public Toilet Rooms - Provide solid surface as referenced in the Space Needs Inventory

LTC
Housekeeping Closets - Provide mop sinks as referenced in the Space Needs Inventory
Soiled Utlility - The requirememts shown reflect what have been accepted by IDPH in recent projects. The offeror's plans and final sink arrangement will need to be confirmed with IDPH during the SIt Down review. A hand sink is not required.
Resident Bathrooms - Provide solid surface as referenced in the Space Needs Inventory
Public Toilet Rooms - yes, provide solid surface as referenced in the Space Needs Inventory
Multipurpose & Activity Rooms - The intent is to limit the provision of sinks to locations where they wil be frequently and well used in the interests of water quality management. Therefore, we did not provide sinks in these spaces.

A. The tunnel running alongside and parallel to the Kent Building is intended for demolition per notes on Sheet S-ASD101 - CENTRAL CAMPUS DEMOLITION SITE PLAN. In addition, the Mechanical narrative referencing this tunnel states that when Kent is demolished, the steam and condensate piping systems in this tunnel are vulnerable.

Sheet S-ASD100 OVERALL CAMPUS DEMOLITION SITE PLAN & S-ASD101 - CENTRAL CAMPUS DEMOLITION SITE PLAN will be Amended to represent the associated tunnel structures in the area that are intended for demolition.

In terms of replacing functionality carried in this tunnel, the mechanical narrative in Volume 1 of 4 of the Project Manual released via Amendment #3 on 01/13/20 carries the relevant information.

A preliminary phasing plan is explained and major steps are indicated starting on page 22 of this narrative (points ‘A’ through ‘V’). Along with the sheets referenced in the mechanical narrative, this accurately express the work required of the Offeror to make room for the LTC footprint and also keep the steam loop functional into the future.

Paragraphs F and G in the section of the Mechanical Narrative referenced above address the Kent tunnel piping and piping to other buildings.  This narrative includes requirements and options and flexibility.

As to the question on the tunnel section highlighted in yellow in the RFI attachment, connected to the Northern Guest House, this is actually not a tunnel and is instead a direct buried chilled water line and is intended for demolition. Please see sheet SM101 for reference.

As to the question on other utilties, there is wiring in this section of tunnel, as there is in most of the tunnel systems. This includes fire alarm wiring, IT cabling, lighting system wiring, and others that will need to be demolished along with. While there is a requirement for maintaining continuity of campus utilities, there is no schematic to direct the routing of electrical, fire  alarm and technology wiring, thus allowing the Offeror flexibility in routing and the final solution for continuity.

A. It shall remain in place and be protected and maintained or be re-routed as required by the Offeror. A re-routing that maintains the intended function is acceptable.

A. This will be provided in Amendment No. 7.

A. Please know the Roland building was demolished last year in its entirety including foundation and backfilled and is currently green space.

A. The FF&E and concept interior design narratives help outline quality and count expectations commensurate with the design scheme at the Bridging Phase. If there are gaps in the numbers of items shown, the Offerors shall make reasonable assumptions to fill gaps based on the general design intent.

The responsibility matrices shown within the FF&E tables are accurate. While there are gaps in the movables and equipment lists by the using agency, it is expected that they will be filled to completion. The narratives require the Offerors to conduct design confirmation meetings to coordinate installation and required electrical outlets.

A. Offerors are required to provide the limits indicated in the SD-DB. This has been required on previous projects in the $150m plus range.

A. This will be provided in Amendment No. 7.

A. This will be provided in Amendment No. 7.

A. There are no page limits for Phase II submittals.

A. The bulk oxygen tanks located at Schapers serves or is piped to the following buildings:
1. Schapers A,  in use.
2. Schapers B,   in use.
3. Andrew,   Not in use,  but pressured.
4. Elmore,  Not in use,  but the piping from Elmore serves Fifer that does use 02. 
5. Fifer,   in use.
6. Kent, not in use,  but pressured.
7. Markword, in use. Not clear how the piping from Kent gets to Markword. Facilities engineer believes it is direct bury.

Design Build Team will have to investigate. May require a locating service.

Facilities engineer has checked the IVHQ prints and do not have a clear pipe routing of the bulk system.

Design Build Team to provide temporary piping  of oxygen as needed to maintain service to occupied buildings. Use of temporary O2 tanks would be acceptable to serve buildings where needed during construction until point when final O2 installation is complete.

Medical Air and Vacuum are provided by stand alone units in these building and demolition of buildings should not affect them.

A. In response to the RFI question on whether the CDB going to provide any additional site environmental information other than the Phase I and Phase II Site Environmental Assessment reports provided in Volume 3 of the Project Manual, the Offerors are informed that revised and updated hazardous material reports have been provided as part of Amendment No 7.

In addition, current and past asbestos management plans and survey reports, recently updated supplemental sampling reports for multiple buildings, have been made available for reference by the CDB to Offerors on the FTP site. Please inform the CDB if you do not have access to these documents.

No additional environmental information will be provided other than the above.

The reasoning is that the Phase II ESA was limited in scope and provides an assessment of the absence or presence of contamination above IEPA TACO Tier 1 Site Remediation Objectives. The location of borings and sampling was based on the concept site plans for the proposed redevelopment. The Offeror shall be required to perform the supplemental soil investigation to delineate the impacted soil to be excavated and disposed in order to construct the facility improvements. The Offeror, in responding to the RFP, may propose cost-saving alternatives for addressing the soil management and disposal of excavated soil, which may include the siting or location of improvements differing from the concept site plans.

In response to the RFI question on the scope of soil remediation, including haul off and certified disposal, the remediation scope shall be determined by the Offeror as explained above. With the information available, the delineation of the impacted soil within the limits of the project (disturbed area and soils to be excavated) shall be the responsibility of the Offeror. The reasoning for this response is the same as stated in the previous paragraph.

As to construction air quality, and safety protocols, those are Means and Methods that are not covered within the Bridging Drawings and Narratives. Those expectations are clarified in the RFP and the CDB’s standard documents for Design-Build referenced therein. Other references in the RFP include but are not limited to CDB document standards and current versions of the CDB Design and Construction Manuals available in the CDB’s online resource and reference libraries.

A. ​RFI response with three PDF doc attachments to be emailed to the Offerors:

The CDB has verified with the Using Agency and confirms that they DO NOT INTEND to enroll the site for the Illinois EPA’s Site Remediation Program (SRP).

The scope of soil remediation shall be the responsibility of the Offeror, along with the delineation of the impacted soil within the limits of the project (disturbed area and soils to be excavated). This is because the Phase II ESA provided with the Bridging Document was limited in its scope of location of borings and sampling based on the concept Bridging level site plans. The Offerors shall coordinate efforts around their final proposed site plans.

While the Bridging Phase II ESA provides an assessment of the absence or presence of contamination above IEPA TACO Tier 1 Site Remediation Objectives, the Offeror shall be required to perform the supplemental soil investigation to delineate the impacted soil to be excavated and disposed in order to construct the facility improvements. The Offeror may propose cost-saving alternatives for addressing the soil management and disposal of excavated soil, which may include the siting or location of improvements differing from the concept Bridging site plans.

In terms of NRF letters, one NFR Letter dated May 15, 1997, for LUST Incident No. 931055, is attached. The Offeror shall be required to comply with the NFR Letter Conditions and Terms of Approval. A second LUST Incident No. 20160283, was reported during the removal of a UST at the Water Treatment Plant. This UST was a “Pre-1974” UST, and the IL DVA opted out of the LUST program. The IL DVA Letter (no date on letter) and the IEPA Letter dated June 24, 2016, indicating that this UST is not subject to the reporting requirement of the LUST program are attached.

Due to the fact that both sites, referenced in the NFR Letter and the “Pre-1974” UST Letter, have residual soil contamination remaining at the Site, the Offeror shall be required to manage impacted soil to be excavated and disposed, and to construct the facility improvements in accordance with the NFR Letter and applicable environmental regulations.

Attachments to be emailed: Three PDFs related to NFR documents

A. This will be revised in Amendment #8.

​A. There is no other information is available.

A. 1.  Response: Design Build team will be responsible for detailed design of Fletcher Infirmary. We
assumed best connection point would be at existing location. Please note drawing SC-104 only
shows existing conditions proposed utilities are show on drawing SC-500.
2.  Response: Design build team will be responsible for verifying location of storm, sanitary, and
combined sewer structures and piping on campus. This would be accomplished through televising
and mapping sewers in the work area.
3.  Response: This is the drain for the tunnel and will be removed as part of tunnel demolition.
Remaining piping at edge of demolition should be capped.
4.  Response: Design Build team will be responsible to verify locations of sewer connection through
televising and mapping of sewers in the work area.
5.  Response: Please note SC-104 shows existing conditions of utilities on site drawings SC-500
shows proposed utilities.

A. A Betterment is considered an optional and desirable project goal. While meeting the goal will be beneficial for the project, it is not required to be priced into the RFP response. However, because the Betterment list contains ideas and goals that would be beneficial to the project in a general sense, creative and innovative responses to meeting or exceeding those goals and targets will be reviewed and considered by the selection committee when evaluating proposals.

Due to the fact that the Net Zero target referenced above is part of the Betterments, it is not required to be priced into the RFP.

However, sustainability remains an important goal for both this project and the State of Illinois’ initiatives. As the Domiciliary building type is not as energy intensive as the Long Term Care building, a creative and innovative response to meeting or exceeding this goal will be considered by the selection committee.

A.​This is confirmed. The budget for the Using Agency’s purchase of the FFE as described in the Project Manual is not included in the $195,000,000 funds available for the project as listed on the revised Design-Build Pricing Schedule.

However, the “Concept Furniture, Fixtures and Equipment (‘FF&E’) package narrative for Bridging Documents,” issued under Amendment 3 to the RFP, outlines the requirements and responsibility for the FF&E package. Additional attention should be given to the “Design and Installation Responsibility Assignments” and “Storage Requirements” section for a clear understanding of the Design-Build Entity’s responsibility.

The narratives in Volume 3 of the RFP are required and should reflect the information requested in the RFP and the specifications as written in the Bridging Documents, regardless of whether the proposal exceeds the project budget. Any proposed deviations, including those offered to attain the desired budget, should be included in Volume 4 of the RFP. There are no page limits to Volume 4 – Proposed Deviations and the Offeror may include additional narratives in this section.

Please do not include any cost information in any of the narratives. Cost information must be limited to the cost proposal.

A. Reference Section 00 51 02.8 for information regarding MBE/WBE/VBE goals compliance. The scoring value for this specific criteria is 50 points. Because of the nature of Design-Build and with the understanding that there is still significant design work to be completed, 100% compliance with the goals is not required at the time of the Phase II submittal. However, it is important to understand that the number of points received for this criteria is directly related to the level of participation achieved in the submittal. For example, a firm that meets the goals without exceeding them will only receive 25 points, whereas a firm that exceeds the published goals by 30% or more will receive all 50 points. If a firm were not to meet the goals, they would have to achieve at least 75% of the published goals in order to receive any points for this criteria.

While 50 points may not seem like much out of the 1000 points possible, even a difference of 12.5 or 25 points can determine whether a firm is selected. Ultimately, the selection is based on points and every last point will count.